Accommodations

Housing Deadline: 21 September 2012

The conference will be held at the Spier Hotel in Stellenbosch, located in the heart of South Africa’s wine-growing region, just 20 minutes from Cape Town International Airport.

The décor of the property features a sophisticated, vibrant style with strong colors, patterns, and textures that echo nature’s designs, and a collection of art that explores contemporary South African culture. Check-in time is 1400h; Check-out time is 1100h.

A room block has been established at the following reduced rates per night (VAT, tourism levy, and porterage are included):

Standard single accommodation:  ZAR 1,200

Standard twin accommodation*: ZAR 1,300

*twin beds can be converted to double beds for couples or separated for friends/colleagues.

(Oanda Currency Conversion Site: http://www.oanda.com/currency/converter/)

To reserve your room with a credit card and receive the reduced rate, be prepared to submit the following information by phone at +27-21-809-1100 or via email.

  • Name
  • Address
  • Phone Number and Email Address
  • Room Type (Single or Twin Occupancy)
  • BID reference 667561- AGU Chapman conference (reference this information to receive the reduced rate)
  • Credit Card Authorization Form (Visa, MasterCard, American Express, Diners Club are accepted)

Note: a 50% deposit is required during the reservation process.

Cancellation Policy

  • 29-15 days prior to arrival: 25% of the reservation cost will be charged.
  • 14-8 days prior to arrival: 50% of the reservation cost will be charged.
  • 7 days or less prior to arrival: 100% of the reservation cost will be charged.

If reservations are made less than 14 days in advance, the cancellation fee charged will depend on the length of notice of cancellation given.

All rooms that have been confirmed will be held until 24h00 on the arrival date following which time the hotel may re-let the room, unless notified of a late arrival.

The above cancellation terms excludes special promotions and other packages where special purchase conditions may apply.

 

Roommate Requests

If you are interested in sharing a room and don’t yet have a roommate, AGU will facilitate that process. We are compiling a list of those who are looking for roommates and will send it to those who are interested.

Potential roommates will communicate directly with each other to make their housing arrangements. While AGU staff will assist in this manner, attendees must secure their own roommates and sleeping rooms.

Please send an e-mail to chapman-agulhassystem@agu.org Subject line: “Send Roommate List”. Include the following information: name; gender; arrival date; departure date; e-mail address and any other details deemed noteworthy for a potential roommate.

Please remember: Roommates are responsible to each other for contingency agreements, such as late arrivals, early departures, and cancellations, which will affect their shared costs.